Step 2: Viva Insights in Education - Standard

Viva Insights in Education is a powerful tool designed to enhance the well-being, productivity, and collaboration of educators, students, and school staff. This page provides an overview of the setup and configuration of Viva Insights within educational organizations, highlighting its key features, benefits, and the roles involved in its implementation. By leveraging data-driven insights, Viva Insights helps create a supportive and efficient learning environment, ensuring that both educators and students can thrive.

Requirements

• Microsoft A3 license

Roles and responsibilities

• IT Admin
• Identity Admin
• OneDrive Admin
• SharePoint Admin
• EXO Admin

Viva Insights in Teams

Microsoft Viva Insights in Teams for Education is a tool designed to enhance the well-being, productivity, and collaboration of educators, students, and school staff. It provides actionable insights derived from data within Microsoft Teams, helping educators better understand how they allocate their time and interact with students. For educators, Viva Insights offers tools to manage workloads effectively, balance teaching schedules, and ensure time for focus and reflection. Students benefit from features that promote healthy study habits, such as reminders to take breaks and recommendations for maintaining a balanced digital workload. Schools can use Viva Insights to identify trends in engagement and collaboration, ensuring that both teachers and students have the resources and support needed to thrive in a hybrid or fully remote learning environment. All insights prioritize privacy and security, ensuring compliance with educational data protection standards.

Learn more: Microsoft Viva Insights Overview

Key features for educators and students:

• Personal Insights

  • Daily Briefing Emails
    Personalized summaries to help plan the day and stay on track with tasks and meetings.
  • Focus Time
    Schedule uninterrupted time to work on important tasks with mindfulness reminders.
  • Well-Being Reminders
    Suggestions for breaks, focus exercises, and time to disconnect.

  Learn more: Viva Personal Insights

• Team Insights for Leaders

  • Collaboration Analytics
    Data-driven insights to understand team workloads, collaboration patterns, and well-being trends.
  • Meeting Effectiveness
    Evaluate the impact of meetings and identify opportunities to improve productivity.
  • Manager Support
    Tools to foster a healthy team environment and work-life balance.

  Learn more: Viva Insights Leader reports

• Education-Specific Insights

  • Staff and Faculty Well-Being
    Identify signs of burnout or overwork among educators and staff.
  • Student Engagement Metrics
    Gain insights into student participation and communication patterns to support academic success.

Benefits for educational institutions:

• Promote Educator Well-Being
  By addressing workload and collaboration patterns, educators can achieve a better work-life balance.
• Support Student Success
  Understand how students interact and identify those who may need additional help.
• Foster Collaboration
  Optimize communication and teamwork across staff and departments.

Personal insights and experience

Microsoft Viva Insights offers personalized, data-driven recommendations to help users improve productivity and well-being. These insights are available through:

• Viva Insights in Teams and on the web: Offers suggestions like protecting focus time or following up on commitments.
• Outlook Add-in: Provides actionable insights directly in your inbox.
• Briefing and Digest Emails: Summarize your work patterns and help you prepare for the day (currently paused but accessible via the app).
• Inline Suggestions: AI-driven prompts while composing emails or meetings.
• Schedule Send Suggestions: Helps time email delivery to recipients' working hours.

These features are designed with privacy in mind, ensuring compliance with local regulations and avoiding employee monitoring.

• Personal insights service description
• Personal insights in Viva Insights

Premium Personal Insights and Experience

Personal insights in Microsoft Viva are designed to help individuals improve productivity, well-being, and work habits. These insights are private and only visible to the individual user. They're generated from metadata in Microsoft 365 services like Outlook, Teams, and Calendar, and are surfaced through the Viva Insights app in Teams and on the web.

Premium personal insights, available with a Viva Insights license, go beyond the standard offering by including:

• AI-generated insights and prompts (coming soon with Copilot integration)
• Advanced analytics on focus time, collaboration patterns, and well-being
• Custom insights tools and accelerators for deeper behavioral analysis
• Organizational insights for managers and leaders (protected by differential privacy)
• Voice of the employee surveys and feedback loops via Viva Glint and Viva Pulse

Personal Insights Service Description

Compare Personal Insights and Experiences to Premium