Limitation of 25 labels for MS Planner

Dear Esther Doerpinghaus ,

Currently, Microsoft Planner is limited to a maximum of 25 labels per plan, and this is a fixed product limitation. There is currently no supported way to increase this number, and Microsoft has not announced any plans or fixes to raise the label limit.

Labels in Planner are intended to be a lightweight way to visually categorize tasks, rather than a full tagging system. Because of this design approach, Microsoft currently enforces a hard cap to keep plans manageable and consistent across users.

If your team needs more flexibility to organize tasks, one practical workaround is to make greater use of buckets alongside labels. Buckets are often used for broader groupings such as project phases, work types, or departments, while labels can be reserved for cross‑cutting attributes like priority, status, or dependencies. Using both together can help reduce the need for a large number of labels while still keeping tasks easy to filter and review.

Reference: Flag your tasks with labels - Microsoft Support.

If this limitation has a significant impact on your workflows, I recommend submitting feedback directly to Microsoft. You can do this through: Planner · Community where feature requests are reviewed and can be voted on by other users. While this does not guarantee a change, it is the best way to ensure your use case is visible to the product team.

Note: Please understand that as a forum moderator, my primary goal is to provide helpful guidance and support through general troubleshooting steps. While I don’t have access to internal systems or test devices required to resolve backend/account issues, I truly appreciate your understanding of these limitations.

I hope you find this information helpful. If anything is unclear, please don’t hesitate to reach out to me.

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Microsoft Planner currently supports a maximum of 25 labels per plan. This is a fixed product limit and there is no documented way to increase it.

Labels are intended as a lightweight way to visually group tasks (for example by requirements, locations, dependencies, or time constraints). Once labels are defined on one task, they are available to all tasks in that plan, but the total number remains capped at 25.

The available documentation does not indicate any announced change or “fix” to raise this limit. For scenarios that need more than 25 categories, alternatives within Planner include:

• Using buckets to group tasks into additional categories (such as phases, work types, or departments).
• Combining labels and buckets (for example, use labels for cross-cutting attributes and buckets for broader groupings).

For feature changes or to request higher limits, feedback can be submitted through the official feedback channels referenced in Planner documentation.

References:

• Flag your tasks with labels