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How to choose download location and rename attached files in Outlook?

G, Vio 0 Reputation points
2025-12-11T21:23:33.6733333+00:00

When I click an email attachment to download it, it automatically downloads as-is without asking me where I want to save it nor what I want to call it. Is there any setting or some way to have Outlook ASK me where I want to save it and give the option for me to retype the file name? I've tried going into settings and searched "Download" and nothing comes up.

Outlook | Web | Outlook on the web for business | Email
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  1. Jay Tr 6,310 Reputation points Microsoft External Staff Moderator
    2025-12-11T22:22:34.57+00:00

    Hi @G, Vio, 

    Welcome to Microsoft Q&A forum. 

    Thank you for reaching out and sharing your experience with us regarding the ability to choose the location and edit file name when downloaded in Outlook on the web. 

    To resolve this, you will need to adjust your browser settings by following these steps: 

    1. Open Microsoft Edge. 
    2. In the upper-right corner of the window, click Settings. 

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    1. On the left side of the window, under the Settings section, click the Downloads tab. 

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    1. In the Downloads section, toggle the "Ask where to save each file before downloading" switch to on. 

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    1. When download a file, click Save as. 

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    1. Edit the file name and select location to download. 

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    I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this.    

    Thank you for your patience and your understanding. If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you. 

    I look forward to continuing the conversation. 

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment". 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.     

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  1. Q&A Assist
    2025-12-11T21:23:44.46+00:00
    AI generated content. This question contains an answer created with AI from Q&A Assist. Learn more

    In Outlook, the default behavior for downloading attachments typically does not prompt you for a save location or allow you to rename the file during the download process. However, you can change this behavior by using the Save As option instead of directly clicking on the attachment. Here’s how you can do it:

    1. Right-click on the attachment in the email.
    2. Select Save As from the context menu.
    3. In the dialog that appears, you can choose the location where you want to save the file and rename it as desired before saving.

    This method allows you to specify both the download location and the file name for the attachment. Unfortunately, there is no setting in Outlook that will change the default behavior to prompt you every time you download an attachment directly from the email.

    If you frequently download attachments, using the Save As option will be the most effective way to manage your files.

    References:

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