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Loop Meeting Note Labeling Makes for Difficult to Find Past Meeting Notes

RJ Fugate 40 Reputation points
2025-12-01T19:02:57.96+00:00

I've noticed that Microsoft Loop always labels loop meeting notes with the meeting name followed by the meeting date.

It's difficult to find notes from past regular meetings because you must hover over each one to find the date you need. Is there either a way to change the labeling format so it shows date first, then meeting name, or a way to adjust the width of the left-hand column where past meetings show in workgroups? I have our more important manager meetings in a workgroup so the managers have an easier time finding the loop components to add notes; since they are in so many meetings, we've found it to be the easiest way to find the one they need to contribute to weekly. However, when we need to go back to review past meetings, it's very difficult. See attachment for an example of the list of loop meetings and lack of visibility of the dates to go along with the meeting name. I realize you can see the dates under series, but many of our team struggles with navigating this area due to the high volume of meetings they are required to attend.

Microsoft 365 and Office | Loop | For business
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  1. Killian-N 6,910 Reputation points Microsoft External Staff Moderator
    2025-12-03T20:08:32.32+00:00

    Hi @RJ Fugate,

    Thank you for your response.

    When people sit in dozens of recurring meetings, “just use search” isn’t enough. Since Loop’s current UI doesn’t let us flip the date/name order or widen the left pane, here are a few ways that make past notes much faster to find in real‑world teams:

    1/ Adopt a date‑first title convention (fast rename):

    Right after the meeting note is created, rename the Loop page/component to:

    YYYY‑MM‑DD · <Meeting Name> (e.g., 2025‑12‑02 · Manager Sync)

    • The ISO format (YYYY‑MM‑DD) sorts naturally and is scannable at a glance.
    • Keep the same delimiter (“ · ” or “ - ”) for consistency so managers can pattern‑match quickly.

    Even with a narrow left nav, the date at the front is the first thing people see, so they don’t need to hover to discover the date.

    2/ Create a “Meeting Notes Index” page (one‑stop table of links)

    Make a single index page per recurring series and add a simple table:
    User's image

    • Each week, paste the Copy link to the new note into the table.
    • Put the newest row at the top; it becomes a clean chronological list.
    • Pin this index page so everyone knows “start here” for past notes.

    Managers don’t browse the whole workspace, they jump to the index and click the exact date.

    3/ Nest notes under a series “parent” page (visual grouping):

    • Create one parent page: Manager Sync (All Notes).
    • For each occurrence, add a child/sub‑page titled with the date‑first convention.
    • The left pane then shows a collapsible stack for that meeting series, which is much easier to scan than a flat list.

    One place to look for a given series, with all dates visible and grouped together.

    4/ Pin the last 3 notes and the index where managers already work:

    • Pin the most recent notes (and the index page) in the Loop workspace.
    • Add the index page as a tab in the Teams channel your managers use, and drop the weekly link in the channel post. Everyone can find “this week” and “last week” without browsing, and older notes live one click away in the index.

    Use one consistent subject for the recurring series (e.g., “Manager Sync”) so all notes sit under the same parent page/index, and only the date varies.

    In each note, add a top banner: Date: 2025‑12‑02 | Series: Manager Sync | Topics: … , this helps confirm people opened the right note.

    Since there’s no current setting to flip the built‑in “ - ” naming or widen the left rail, you can submit feedback like I mentioned in my last answer to improve the feature.

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Answer accepted by question author
  1. Q&A Assist
    2025-12-01T19:03:11.05+00:00
    AI generated content. This question contains an answer created with AI from Q&A Assist. Learn more

    Currently, there is no option available to change the labeling format of Loop meeting notes in Microsoft Loop to display the date first followed by the meeting name. The default format is set to show the meeting name followed by the date, which can indeed make it challenging to locate past meeting notes, especially when there are many meetings to sift through.

    As for adjusting the width of the left-hand column where past meetings are displayed, there is no information provided in the context regarding customization options for the interface layout, including column widths.

    For better navigation, it might be helpful to provide feedback to Microsoft regarding these features, as user feedback can influence future updates and improvements to the product.

    References:

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  1. Killian-N 6,910 Reputation points Microsoft External Staff Moderator
    2025-12-01T20:09:45.1233333+00:00

    Hi @RJ Fugate,

    Thank you for posting your question in the Microsoft Q&A forum.

    I can understand how confusing it can be when something as simple as finding past meeting notes becomes time consuming, especially for teams handling a high volume of recurring meetings.

    Currently, Microsoft Loop automatically names meeting note components using the meeting title followed by the date, and there’s no built‑in option to reverse the order or adjust the width of the left‑hand navigation pane. This behavior is by design to keep consistency across Loop and Outlook integrations, but it does make scanning for dates harder in long lists.

    Here are what you can do:

    1/ Use search in Loop:

    At the top of your workspace, type the meeting date (e.g., 11/15) or keywords from the meeting name. This is often faster than scrolling.

    2/ Pin or favorite key components:

    For recurring manager meetings, pin the latest note or add it to a dedicated page so it’s always at the top.

    3/ Rename components manually:

    You can edit the component title after creation to put the date first (e.g., 2025‑12‑02 - Manager Sync). This helps with sorting and visibility.

    Your scenario is exactly the kind of workflow insight the product team values. If having the date first or adjustable column width is important for your team, I highly recommend submitting a suggestion directly with the product team:

    You can do this in Loop by selecting Help > Feedback, or through the Microsoft 365 Feedback Hub > Send Feedback > Describe your proposal in detail so the team can consider it for future improvements.User's image

    Once you've submitted your feedback, feel free to share the link here in the comments. I’ll be happy to upvote it to help bring more visibility.  

    Additionally, since many other users have expressed similar concerns but may not know where to submit feedback, if my response has helped you better understand the situation and guided you toward a possible next step, please mark it as the “Accepted Answer.” Your action will help pin this post to the top, making it easier for others in the community who are experiencing the same issue to find your feedback and support it.  

    Thank you again for your time and for raising this important usability concern. 

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

  2. Barry Dutchak 0 Reputation points
    2025-12-03T15:59:24.4833333+00:00

    If you open Loop online or the Loop app in Teams, you should see "Meeting Notes" on the left-hand side. From there, you can browse to a specific meeting that then lists all loops by the date of the meeting in descending order.

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  3. RJ Fugate 40 Reputation points
    2025-12-03T16:31:00.35+00:00

    I find this an easy solution, however, the other managers I work with have difficulty finding the exact meeting they need to drill down to this way since they are part of so many recurring meetings.

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