Unique library with 4 views with different filters each

Question

Unique library with 4 views with different filters each

Charlie Martharper 125

Hi,

So I am creating a unique library that gets different views which will depend from the filters I want to save but I am having a problem. When adding the filter and saving the view, the filter disappears.

The thing is having 4 view links:

User's image

So this are links to the views saved in a library, but I can't save the filter for each library it should view only. Am I doing something wrong? What could I do? The thing is that people will only see their files, but it was hard to attach files to permissions so decided to do this thing... In the end they work with the same files but different places. The thing is each user clicks on his space and is filtered with his content only.

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Answer 1

Kudos-Ng 10,550 Microsoft External Staff Moderator

Hi Charlie Martharper,

Thank you for posting your question in the Microsoft Q&A forum.

Correct me if I’m wrong, but after reading your description, here’s how I understand the situation:

You have one single document library and want to create four different views, each with its own filter.
Your goal is that each person or group can click on a link (as shown in your screenshot) to open the corresponding view and see only the filtered content for that view.
You chose this approach because you don’t want to configure item-level permissions for each file, so you’re using filters to “simulate” separate spaces.
You expect the filter to remain applied for each view, but when you add a new filter and save the view, the filter disappears and is not retained.

I’d like to confirm if this understanding is accurate or if I’m missing any important detail that could affect the solution.

Additionally, could you share the exact steps you followed to add a filter to a view?

If you have an article or guide you followed, please include that as well. This will help ensure I provide the most relevant and accurate guidance for your scenario.

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Charlie Martharper 125 Reputation points

2025-12-01T13:08:34.31+00:00

Hi @Kudos-Ng

Yes that's what I want to do. What I've done is add in library each value filter, so every folder is available in each view, and then when they create a file, add after the option of the filter.

I just clicked in the column, filter and then save view, but when refreshing it doesn't saved the filter.
Kudos-Ng 10,550 Reputation points Microsoft External Staff Moderator

2025-12-02T13:14:41.8533333+00:00
Hi Charlie Martharper,

Thanks for confirming the details.

I understand you applied the filter by clicking the column header, then saved the view, but after refreshing the page the filter was gone.

I tested the same steps in my environment: after applying a filter and clicking Save view, the filter was successfully saved and persisted when reopening the view. This suggests I’m currently unable to reproduce the behavior you described. Please note that as a forum moderator, I have limitations on the environments I can test—I do not have access to a SharePoint Server (On-Premises) setup, so my testing was done on SharePoint Online.

In addition to the method you used, SharePoint also provides another way to make filters permanent:

Go to Modify View.

Scroll down to the Filter section and define your conditions there.

Click OK, then save the view.

Could you try this approach in your environment and see if the filter persists?

Reference: https://support.microsoft.com/en-us/office/use-filtering-to-modify-a-sharepoint-view-3d8efc52-0808-4731-8f9b-3dfaeacea3d4#officeversion=2010-2019
Kudos-Ng 10,550 Reputation points Microsoft External Staff Moderator

2025-12-03T14:25:22.11+00:00

Hi Charlie Martharper,

Just checking in to see if you had a chance to review the previous response.

Your feedback would be very helpful in ensuring everything is on track.

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Unique library with 4 views with different filters each

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