Can admin or teachers see what we send though emails?

Hi Brooklyn Evans,

Welcome to Microsoft Q&A Forum!

Have a good day and I hope you're doing well!

First off all! I totally get why you're asking about this. It's completely normal to feel a bit worried about privacy, especially when you're using school email to chat with friends and want to keep things personal. Let's break it down step by step to help ease your mind.

Since you're using a school-provided email account, technically, the entire system is managed by the school and their IT department (admins). This means:

• Admins can fully access and view emails sent and received from your account if needed, for reasons like system management, data security, or complying with internal policies.
• They might use a tool called Message Trace in the Outlook/Exchange system to track email details like who sent it, who received it, the timing, and in some cases, even review the content if they have the necessary permissions or for security checks.
• Regular teachers usually don't have direct access to students' emails, but admins or authorized school staff certainly can.

So, if you and your friends are using the school email like a private chat app, it's actually not as private as it might seem. Schools have the right to monitor usage to ensure it's appropriate, especially if something flags as concerning in terms of language or content.

No need to worry too much. You're not doing anything wrong by just chatting casually. But it's always a good idea to keep personal and school stuff separate:

1. Use your school email for learning-related things, like communicating with teachers or school tasks.

2. Switch to a personal account (like Gmail or a separate Outlook) for private conversations or personal matters.

I hope this information helps you understand better and clarifies how school institutional emails work. If you have any concerns or questions, feel free to let me know!

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