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ask for password when on a shared computer

KazuT 20 Reputation points
2025-09-04T18:14:58.7066667+00:00

At work, I use files on my OneDrive all the time (ex. timecards I have saved as Excel spreadsheets, etc.). However, I do not want anyone who uses my computer at work to immediately have access to everything I have on my OneDrive.

Is there a way for OneDrive Online to ask for a password whenever I try to open a new tab to a OneDrive page (ex. my OneDrive Home page)?

I saw a post that said I need to open an incognito window every time I use something on my OneDrive, but that seems onerous to me.

Microsoft 365 and Office | OneDrive | Other | MacOS
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  1. Jay Mark Dullan 5,850 Reputation points Independent Advisor
    2025-09-04T20:50:49.7733333+00:00

    Hello KazuT,

    Thank you for reaching out to the Microsoft Community! I’m really sorry to hear you’re having trouble with your One drive. Let’s see what we can do to sort this out, OneDrive Online does not currently offer a built-in feature to prompt for a password every time you open a new tab to your OneDrive homepage. Once you're signed in to your Microsoft account in the browser, OneDrive remains accessible until you sign out or clear session data.

    But you can do is use a separate user account on the computer, Create a dedicated macOS user profile for yourself. This isolates your browser sessions, OneDrive access, and files from other users.Go to System Settings → Users & Groups to add a new user.

    or use OneDrive personal vault, OneDrive has a Personal Vault feature that adds an extra layer of security. Files stored in the vault require re-authentication (e.g., password or biometric login) even if you're signed into OneDrive. Great for sensitive documents like timecards or financial records.

    https://support.microsoft.com/en-us/office/protect-your-onedrive-files-in-personal-vault-6540ef37-e9bf-4121-a773-56f98dce78c4

    Feel free to reply for better understanding.

    Warm regards,

    JayMark

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  1. Bob Jones AKA CyberTaz MVP 430.3K Reputation points
    2025-09-04T20:13:25.64+00:00

    Each user should have their own credentials to sign in on the Mac. When one user signs on they should have no access to the content of other users or anything to which they have not been granted access. Accordingly, each user should log off when not using the computer in order for others to not use that identity.

    If multiple users are signing on using the same credentials it's almost impossible for anything to be secured.

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