Share via

How can we configure alerts to notify us when someone is added as an admin user in any Microsoft 365 portal?

Vishnu Anand 285 Reputation points
2025-05-19T06:01:29.2766667+00:00

How can we configure alerts to notify us when someone is added as an admin user in any Microsoft 365 portal? Additionally, we would like to receive notifications when someone is added or removed as an admin or owner of a SharePoint site.

Microsoft 365 and Office | SharePoint | Development
0 comments
Answer accepted by question author
  1. Austin-H 6,990 Reputation points Microsoft External Staff Moderator
    2025-05-19T09:52:37.76+00:00

    Dear Vishnu Anand, 

    Thank you for contacting Microsoft Q&A Support. 

    Based on your description, allow me to provide you with the information. 

    Currently, Microsoft 365 environment only supports alert notifications for Exchange admin role elevation. To enable this, you can follow these steps: 

    1. Sign in to the Microsoft Defender portal: https://security.microsoft.com/ using an account with Admin privileges. 
    2. Navigate to Email & Collaboration → Policies → Alert Policies. 
    3. Locate the alert named "Elevation of Exchange admin privilege". 
    4. Enable the alert to receive notifications when a user is granted Exchange admin permissions. 

    Important Note: Because Microsoft 365 does not support alert notifications for admin role assignments in other portals (e.g., Teams, SharePoint, Entra ID) currently. So, if this functionality is important to your organization, we kindly recommend you can submit feedback via the Microsoft Feedback Portal - feedbackportal.microsoft.com 

     

    Additionally, we would like to recommend limiting the number of Global Administrator in your tenant to a small number (ideally is 2): 

    • One for regular tenant management tasks. 
    • One as a backup administrator. 

    Just because only Global Admins can assign other admin roles, so minimizing this role helps reduce your risk. 

     

    About your second requirement, I understand you want to receive notifications when someone is added or removed as an admin or owner of a SharePoint site, but currently, Microsoft 365 does not support alerts for changes to SharePoint site admin or owner roles, instead, you can configure alerts for changes to SharePoint group , which may serve as a partial workaround.

     

    If I misunderstood any part of your request, please feel free to clarify, and I’ll be happy to assist further. 

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".  

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.  

2 additional answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. SpikeNZ 5 Reputation points
    2025-11-26T03:12:28.65+00:00

    Why does Microsoft have to change these portals and settings every few months, makes an admins life hell. Setting all over the place, and once you find them, they move them to another portal a month later. Does my head in!

    1 person found this answer helpful.
    0 comments
  2. KAUSHALKUMAR SURTI 75 Reputation points
    2025-05-19T06:44:20.8333333+00:00
    1. Go to Microsoft Purview Compliance Portal:
    2. Navigate to "Alerts" > "Alert policies" (Or search "Alert policies" in the search bar.)
    3. Click "+ New alert policy".
    4. Configure the alert:
      • Name: e.g., Admin Role Assignment Alert
      • Severity: Medium or High
      • Category: Role Management
    5. Activities to monitor:
      • Search and add the following operation:
      • Add member to role
      • Add user to role
      • Add member to privileged role (covers Azure AD PIM)
    6. Choose users to monitor:
      • You can leave this as "All users" to monitor any changes.
    7. Email notifications:
      • Add your security team’s email addresses or distribution list.
      • Optional: Send to other admins.
    8. Finish and Save.

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.